Quote follow-up email: 7 templates that actually get a reply
The exact quote follow-up emails contractors use to close 30%+ more bids — with subject lines, cadence, and a free generator.
You sent the quote. Then silence. The fix isn't a better price — it's a better quote follow-up email. Most contractors send one weak 'just checking in' and give up. The ones who win send 4 messages over 30 days, each with a clear purpose.
Below are 7 quote follow-up email templates you can copy today, plus the cadence we've seen close 30%+ more jobs.
The 4-touch cadence that wins
Day 1 — Send the quote with a clear next step. Day 3 — Soft check-in, restate value. Day 7 — Address objections directly. Day 14 — Add urgency (schedule, price, materials). Day 30 — The breakup email.
Template 1 — Day 1: the quote send
Subject: Your {project} quote — {price} Hey {name}, attached is the quote for your {project}. Quick summary: • Scope: {one-line scope} • Total: {price} • Timeline: {start window} Reply with any questions or hit 'accept' and I'll lock in your start date.
Template 2 — Day 3: soft nudge
Subject: Any questions on the {project} quote? Hey {name}, wanted to make sure the quote landed and didn't get buried. Happy to walk through any line item or tweak the scope if anything's off.
Template 3 — Day 7: handle objections
Subject: Is it price, timing, or scope? Hey {name}, when quotes go quiet it's usually one of three things — price, timing, or scope. Which is it for you? Easier for me to help if I know.
Template 4 — Day 14: urgency without theater
Subject: Holding your {project} slot until Friday Hey {name}, my {month} calendar is filling up. Can hold your start date until Friday — after that I'll release it. Want me to hold it or close out the file?
Template 5 — Day 30: the breakup
Subject: Closing your file? Hey {name}, haven't heard back so I'll assume the timing isn't right and close out your file. If that changes — even months from now — just reply and we'll pick it back up.
Template 6 — SMS version
Hey {name} — {your name} here. Just bumping the {project} quote. Want me to hold your spot or close out the file? Either is fine.
Template 7 — The 'soft yes' follow-up
Subject: One question on the {project} Hey {name}, you mentioned {detail from convo}. Wanted to flag one thing: {tip or option specific to their project}. Worth a 5-min call to walk through?
Stop writing these by hand
Our free [Quote Follow-Up Generator](/tools/quote-follow-up-generator) writes any of these in your voice in 30 seconds. Or set the full 4-touch cadence on autopilot with [FollowUpDesk](/auth) — $29/month, cancel anytime.
Related: [how to follow up on a quote](/blog/how-to-follow-up-on-a-quote) · [sales follow-up email template](/sales-follow-up-email-template) · [estimate follow-up template](/estimate-follow-up-template).
Skip the manual work — these are free, no card required
Frequently asked questions
How many times should I follow up on a quote?▾
Four touches over 30 days converts best — day 3, 7, 14, and 30. Most contractors stop after one and leave money on the table.
What's the best subject line for a quote follow-up email?▾
Specific beats clever. 'Any questions on the {project} quote?' or 'Holding your {date} slot until Friday' outperform 'Just checking in' every time.
Get the full FollowUpDesk CRM — $29/month
One pipeline for every lead, AI follow-ups for every quote, review requests on autopilot. Cancel in one click.
Free tools require no card · Pro is $29/month, cancel anytime