You don't lose system quotes on price. You lose them on silence.
Most HVAC business software bills per technician to organize work you already sold. FollowUpDesk chases the $9,000 replacement quote you sent nine days ago — $29/month flat, unlimited users, alongside whatever suite you already run.
Set up in 5 minutes · One install won pays for a decade
Features
Every quote chased automatically
AI-drafted follow-ups at day 3, 7, 14 and 30 in your voice, with urgency that rises as the quote ages.
Built for the HVAC cycle
Emergency calls, system replacements, maintenance agreements and seasonal tune-ups tracked in one pipeline.
Reviews after every service call
Automatic review requests the day the job wraps — the reviews that win the next search.
$29/month flat
Unlimited techs. No per-seat math, no annual contract, no implementation fee.
See what's actually open
Every unsigned estimate, its age, and its dollar value on one screen instead of buried in a thread.
Works from the truck
Phone-first. Log a lead between calls in under fifteen seconds.
HVAC suites vs FollowUpDesk
| Feature | FollowUpDesk | HVAC suites |
|---|---|---|
| Quote follow-up cadence | Core product | Manual reminders |
| AI messages in your voice | Yes | Static templates |
| Automatic review requests | Yes | Paid add-on |
| Dispatch & invoicing | No (keep yours) | Yes |
| Pricing | $29/mo flat | $69–$400+/mo per user |
| Setup time | 5 minutes | Weeks + onboarding |
Frequently asked questions
What is the best HVAC business software?
It depends what you need. For dispatch and invoicing, ServiceTitan and Housecall Pro dominate but start at $69+/mo per user. For the part that actually decides revenue — chasing unsigned system quotes — FollowUpDesk is $29/month flat with unlimited users.
How much does HVAC business software cost?
Typical range is $39–$400+/month, usually per technician. FollowUpDesk is $29/month flat regardless of crew size, month-to-month, cancel in one click.
Is there HVAC software for a one-truck shop?
Yes. FollowUpDesk was built for 1–10 truck shops: import your open quotes, pick a follow-up cadence, and let it chase every estimate at day 3, 7, 14 and 30.
Does FollowUpDesk replace ServiceTitan?
No, and we won't pretend otherwise. If you need dispatch, inventory and payroll, keep your suite. FollowUpDesk handles quote follow-up, lead tracking and review requests for a fraction of the cost.
Why do HVAC quotes go cold?
A $9,000 system replacement is a considered purchase. Homeowners get three bids and buy from whoever stayed in touch. One follow-up on day 3 changes the outcome more than any feature in a dispatch tool.
How fast can I get set up?
Five minutes. CSV import your open estimates, choose a cadence, done. No onboarding call, no implementation fee.
Pricing
One plan. $29/month. Cancel anytime.
One job won pays for the entire year.
- Unlimited leads, quotes and jobs
- AI follow-up generator
- AI review request generator
- Pipeline dashboard with KPIs
- CSV import & export
- Email & priority support