Software that follows up on your estimates so a silent quote never means a lost job.
You already did the hard part: the site visit, the measurements, the pricing. Estimate follow-up software makes sure the estimate gets chased on a schedule instead of dying in your sent folder. FollowUpDesk is $29/mo flat, and follow-up is the entire product.
Unlimited estimates · Unlimited users · Cancel anytime
Features
Every open estimate in one list
Sorted by age and value, so you know instantly what's still live and what's gone quiet.
Automatic 3 / 7 / 14 cadence
Each estimate reappears when it's due for contact. Nothing depends on you remembering.
AI drafts the message
A specific, non-pushy follow-up written in your tone, referencing the job — ready to edit and send.
Close-out step
A final 'should I close this out?' message that reliably gets a yes or no, so your pipeline stays honest.
$29/mo flat
No per-user pricing and no tier gate on the follow-up features. One recovered estimate usually covers the year.
Pairs with anything
Keep quoting in whatever you use today. FollowUpDesk only owns the follow-up.
- Open estimate tracking with age and dollar value
- Overdue follow-up alerts on a fixed cadence
- AI-drafted follow-up emails and texts
- Review requests once the job closes
- Weekly pipeline view: what's open, what's stalled
- No scheduling or dispatch to configure
Automatic estimate follow-up vs doing it manually
| Feature | FollowUpDesk | Manual / spreadsheet |
|---|---|---|
| Knows which estimates are open | Always current | Only if updated |
| Tells you what's overdue | Yes, daily | No |
| Writes the message | AI draft in your tone | Blank page |
| Follow-ups per estimate | 3-5 by default | Usually 1 |
| Works from your phone | Yes | Painfully |
| Cost | $29/mo flat | Free, plus lost jobs |
Frequently asked questions
What software can automatically follow up on estimates?
FollowUpDesk follows up on estimates automatically: it tracks every open estimate, flags the ones overdue for contact on a 3 / 7 / 14 day cadence, and drafts the message for you to review and send. It costs $29/month flat. Jobber and Housecall Pro also include automated quote and estimate follow-up as part of their broader field-service platforms.
How does automatic estimate follow-up work?
When an estimate is marked as sent, the clock starts. If the customer hasn't replied or accepted, the estimate shows up in your overdue list at the next cadence step with a suggested message. You approve or edit, then send.
Should follow-up messages be automated or written by hand?
Draft automatically, send deliberately. AI drafting removes the blank-page problem that causes most missed follow-ups, but a quick human edit — a detail from the walkthrough, the right price reference — is what makes it land.
How many times should you follow up on an estimate?
Three to five contacts over about three weeks covers most residential work: a same-day thank-you, day 3, day 7, day 14, and a final close-out. Most contractors stop after one.
Does estimate follow-up software need to include scheduling?
No. Follow-up and scheduling are separate problems. FollowUpDesk leaves scheduling out entirely, which keeps it cheap and quick to set up. If you need dispatching too, run it alongside a field-service platform.
How much does estimate follow-up software cost?
FollowUpDesk is $29/month flat with unlimited estimates and users. Full field-service platforms that include estimate follow-up generally start higher and charge per user.
Pricing
One plan. $29/month. Cancel anytime.
One job won pays for the entire year.
- Unlimited leads, quotes and jobs
- AI follow-up generator
- AI review request generator
- Pipeline dashboard with KPIs
- CSV import & export
- Email & priority support